Placeholder Image for 5 Reasons to Partner with a Reputable Document Shredding Company

5 Reasons to Partner with a Reputable Document Shredding Company

Legal Responsibility:  Any business whether small or large, is legally responsible in securing sensitive information, under key privacy legislation such as HIPAA and FACTA.  Old business records containing private matters must be shred securely once ready for disposal. Tossing these documents into your standard garbage or recycling bin invites trouble, and can be an extremely threatening security risk to your business. Unfortunately if information is discovered and the cause has been determined as willful neglect to shred, you could be held liable.

Maintain Security Over Your Business: Using an office shredder in-house may seem like a great step towards safe document disposal, but in actuality it does pose some security problems. Without ongoing monitoring and recording it can be extremely difficult to stay organized without misplacing information. It’s also a tedious job that takes away from employee time.  Not only that, office shredder shred material into strips which can technically be put back together to recover information if so desired. Partnering with a document destruction provider like DataSafe in Portland, will supply you with the peace of mind that all sensitive information will be 100% unrecoverable following destruction. For added reassurance you will receive a Certificate of Destruction that clearly indicates the shredding process was carried out professionally.

Simple and Convenient Solutions:  Forget about the dreaded task of having to remove staples, clips, and other materials before shredding your documents; professional shredding doesn’t require any of this.  Plus, most document storage and shredding companies will provide your company with lockable, security bins when you choose a regular shredding schedule. These can be used to place your documents in before they are collected for destruction. This extra security feature ensures information stays in one spot, eliminating any chances of lost or stolen records.  With DataSafe, after we’ve established a shred date or schedule appropriate for your company, our specialists will arrive at your Portland location where we carry out the shredding directly before your eyes.  Our method follows strict industry standards, and promises to deliver guaranteed security.

Cost-Effective Services:  When you make the decision to outsource your document shredding needs, there’s no need to use employee time to get the job done. In-house paper shredding takes considerable time, and often takes away from an employee’s day-to-day job tasks. By hiring a shredding company like DataSafe, you actually save money in the long-run because you’re not spending money on office shredders, and your employees aren’t removed from their regular work to perform this grueling activity. Focus on contributing to business growth, rather than taking away from it.

One-Stop Shop:  DataSafe provides services that go beyond just simply shredding. Clients can take advantage of many document management services, and conveniently do so all under one roof.  Should you require more office space, or notice that internal organization is lacking, you may wish to consider our records storage services and/or data vaulting options. A detailed document management program includes each of these solutions, and a professional document management business will offer these and more. We always recommend that you seek the highest level of protection for your company and customers, by implementing any or all of these services.

DataSafe offers several document management solutions that work in combination to help keep your business organized, efficient, and most importantly, secure. For reliable document shredding in Portland, and to learn more about our secure shredding process, contact our professional team today!

Call 503-620-3423

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